Tradie Administration
As a Tradie Administration Virtual Assistant, I can help tradespeople such as electricians, plumbers, builders, landscapers, and other service-based contractors manage the behind-the-scenes tasks that keep their business running smoothly
Job & Scheduling Management
Booking jobs, managing calendars, and coordinating appointments
Dispatching jobs to team members
Sending reminders and follow-up messages to clients
Managing cancellations or reschedules
Customer Communication
Answering calls, emails, and messages
Providing quotes or estimates (with your pricing guidance)
Following up on pending proposals
Sending service confirmations and updates
Quoting, Invoicing & Payments
Preparing and sending quotes
Creating and issuing invoices
Tracking payments and managing overdue reminders
Organizing receipts and expenses for your accountant
Job Documentation & Compliance
Setting up new job files
Uploading and organising photos, reports, and certificates
Completing forms and checklists
Managing safety documentation (SWMS, JSA, compliance forms)
Operations & Workflow Support
Updating job management platforms (e.g., Tradify, SimPRO, ServiceM8, AroFlo)
Managing inventory or ordering materials
Communicating with suppliers and subcontractors
Tracking project progress and deadlines
Marketing & Online Presence
Managing social media posts
Responding to online reviews
Updating website content or service listings
Sending newsletters or promotions
General Admin Support
Data entry and file organisation
Creating templates, forms, and checklists
Maintaining customer databases and contact lists